How to export a PDF inventory report for insurance

Why a PDF for insurance

When you make a contents claim, an insurer wants to see what you owned, proof it was yours, and what it was worth. A PDF report is the simplest way to give them all of that in one document: a clear list of your items, each with its photo, serial number, model, and purchase price. It reads the same on any device, prints cleanly, and attaches to an email without the recipient needing an app or a spreadsheet tool.

A CSV export is the better choice when a broker wants the data in a spreadsheet to total up or edit. A PDF is the better choice when you want a finished, readable document with the photos built in. Many people send both.

PDF export is free on iPhone for all accounts - there is no paid subscription required, and the photos option is free too.

Export a full inventory PDF

1 Open additem.to and tap the Reports tab at the bottom.

2 Tap Full Inventory (the first report, under "Inventory").

3 Turn on the Photos toggle so each item's images are included. It is off by default. Leave Prices on if you want purchase values in the report.

4 Optionally narrow the report: filter by status, tags, or location, choose how to Group By (location, category, or alphabetically), and set a date range. You can also pick the paper size (A4 or Letter) and orientation.

5 Tap Generate Report. The report builds on screen so you can check it.

6 Tap the share icon at the top right. From there, save the PDF to Files, email it straight to your insurer or broker, or print it.

What the report includes

The full inventory PDF lists your items with the details you have recorded - name, serial number, model, manufacturer, and location. With the options turned on, it also shows each item's photos and purchase price. Because you can filter and group before generating, you can produce a report for a single room, a single category, or the whole home.

There is also a "Show Branding" option that adds a small "Generated by additem.to" footer. You can leave it on or turn it off - it makes no difference to a claim.

Export a single item as a PDF

For one high-value item - a camera, a bike, a piece of jewellery - you can export just that item:

1 Open the item.

2 Tap the ... menu in the top right.

3 Choose Export as PDF, then share or save it from the share sheet.

A per-item PDF includes that item's photos automatically, so it is a quick way to send proof for a single claim.

Tips for an insurance-ready PDF

• Photograph receipts and add them to the item. A receipt added as a photo shows up in the PDF when Photos is on, giving proof of purchase in the same document. Bank or card statements work too if the receipt is long gone.
• Fill in purchase price and date. These are built-in fields, and they make the report far more useful to an assessor. See custom fields for adding things like warranty expiry.
• Take photos that identify the item - the front, and the serial number plate or any distinguishing marks. A photo from the day you bought it is worth more than one taken later.
• Keep a copy off-site. Save the PDF somewhere other than your home - email it to yourself or store it in the cloud - so it survives the event you are insuring against.
• Refresh after big purchases. Re-export when you add something valuable, rather than waiting for an annual audit.

Requirements

PDF export is available on iPhone and is free for all accounts - no paid subscription required. For what to record before you export, see the guide on home inventory for insurance.