If you let a furnished or part-furnished property, you need to know what is in it, what condition it is in, and be able to prove both. This guide shows how to set up each property as its own inventory in additem.to, organise items by room, add them fast by taking photos, and export a PDF you can use at check-in.
Three reasons: deposits, insurance, and your own memory.
One inventory per property, one location per room. That is the whole system.
In additem.to, an inventory is a self-contained space with its own items, rooms, and reports - so each rental property gets its own. Name it after the property: 12 Station Road, Flat 3, Mill House. Nothing mixes between properties, and each one produces its own clean report.
Inside each property, create a location for every room: Kitchen, Living Room, Bedroom 1, Bedroom 2, Bathroom, Hallway, Garden. Locations can nest, so storage gets its own spot: Kitchen > Under-Sink Cupboard, Hallway > Meter Cupboard. Every item you add is assigned to a room, and opening a room shows exactly what should be in it.
A typical two-bed furnished flat is an hour of work, most of it just walking around taking photos. Once it is done, keeping it current takes seconds per change.
Cataloguing a furnished property used to mean an afternoon of typing. With AI item scanning, you point your iPhone at an item and the app does the typing for you.
Stand in the kitchen, photograph the washing machine, and the AI suggests its name, brand, model and category - and reads the serial number when it is legible in the photo. The suggestions open in the normal item form so you check them before saving, then you assign the item to the room and move to the next one. A sofa, a bed frame, a microwave, a TV: each one is a photo and a glance, not a form filled in by hand.
Two habits make it work well for lettings:
The free tier includes 5 AI scans to try. Pro Local includes 40 a month and Pro Cloud 200 a month - enough to catalogue a property or two each month on photos alone. Items can always be added by hand for free, with no limit.
For a landlord, the photo of the item is half the job - the photo of its condition is the other half. Each item can hold multiple photos, so add close-ups of the scuff that was already on the table, the worn arm of the sofa, the chip in the worktop. When a tenancy ends, "that mark was there at check-in" is a photo, not an argument.
Take the condition photos when the property is ready to let, and again at each change of tenancy. Every photo and every change to an item is kept in the item's history, so you can always show when a record was made.
Every item has purchase price and purchase date built in - the basis of any insurance claim or wear-and-tear judgement. Custom fields add whatever else you track, and they apply across the property's items:
The Reports tab turns a property's inventory into a single PDF: every item, grouped room by room, with photos and values included when you turn those options on. PDF export is free, and because each property is its own inventory, the report only ever covers one property.
At check-in, share the PDF with your tenant, walk the rooms together, and have them sign a copy. Deposit protection scheme adjudicators give the most weight to a record the tenant agreed to at the start - your signed PDF is that record, and the app is where it stays current in between.
When a tenancy ends, you need to confirm everything is still there. Stocktake mode turns each room into a checklist: walk the property, tap off each item as you find it, and anything unaccounted for is flagged as missing at the end. For condition, open an item from the property's item list and hold its dated photos up against what is in front of you. The check-out inspection becomes a methodical pass through the rooms instead of a guessing game.
The free tier includes one inventory with unlimited items - a landlord with a single rental can run it entirely for free, no account needed. More than one property needs Pro Local (£9.99 a year) for unlimited inventories, still stored entirely on your phone.
Pro Cloud (£4.99 a month) adds cloud backup, sync across devices, the web app, and inventory sharing - useful if a partner or a letting agent also needs eyes on the properties, or if you want to manage the records from a desk. See pricing for the full comparison.
Everything works offline. Empty properties rarely have Wi-Fi, and basements and meter cupboards rarely have signal - the app does not care, because the data lives on your phone. Only the AI scan itself needs a connection.
Sometimes, and it is worth being honest about when. An independent clerk's check-in report is the gold standard in a contested deposit case, and for a high-value property or an HMO it can be money well spent. additem.to is not a clerk - it is your own working record.
What it gives you is the thing a clerk's report cannot: a record that stays alive between tenancies. The clerk's PDF is a snapshot that ages the day it is written; your inventory is current every time you replace a mattress, service the boiler, or re-let the property. Many self-managing landlords use the app's signed check-in PDF alone; others keep both. Either way, the room-by-room record with dated photos is the foundation.
additem.to is free on iPhone - no account required, unlimited items in your first property. Set up the rooms, photograph what's in them, and export your first check-in PDF today.
Download free on the App Store